Fleet Compliance Officer

Fleet Compliance Officer

Leek Wootton, Warwickshire 

Permanent 

Full Time 

The closing date for this post is 12 noon on 4th February 2020

Those currently eligible on the redeployment register will be given prior consideration.

Interview date to be confirmed 

The main purpose of the role is to ensure administration and fleet operations are carried out within relevant legislation, and to manage delivery of all aspects of service provision

Main Responsibilities:

Managing and delivering the performance and quality of our transport service provision, ensuring full compliance to Police fleet legislation and constructions and use regulations at all times. To identify order of priority and meet required targets. To confidently work as part of the Warwickshire Fleet Team to set an HMIC ‘audit-pass’ standard for the department when tested.

To assist and monitor the control and annual programming of all motor vehicle and plant servicing, repair and maintenance, through our external service provider including new vehicle commissioning, and disposal. Full legal and safe operation is required with partnership from the Fleet Manager.

Ensure all fleet administration tasks are carried out in a timely and accurate manner, including (but not limited to): MID insurance database updates, processing of NIPs/ PCNs/ vehicle fines, vehicle RFL, pool car management, fuel card management, commissioning sheets, Congestion/ LEZ charges and logbook reporting.

Provide information and assist with recommendations, by discussion for the fleet replacement criteria and vehicle replacement programmes for the Warwickshire Police Fleet. Up-dating of MID data base, and vehicle Road Fund License.

Act as a key contact point for internal customers, contacts, agencies, manufacturers and equipment suppliers related to overall fleet operation.

Be actively involved in policy formulation and development of new processes and procedures for all transport administration in partnership with the Fleet Manager.

The providing and collation of management information for the Fleet Manager.

Monitor and report on the performance of vehicle services. This will include the provision of appropriate reports and management information to the Fleet Manager. Management of Fuel Card administration- and preparation of monthly Management reports for same.

To assist the Fleet Manager in the provision of a cost effective vehicle hire and pool car fleet and a Force Fleet Management System, whilst ensuring accurate and auditable vehicles records are maintained.

Provide efficient accident management processes enabling correct vehicle repair processes to be instigated; insurance claims to be processed efficiently and uninsured losses recovered. The post holder will liaise as appropriate with insurers, independent vehicle examiners and Force personnel providing relevant management and analytical information.

Deputise for the Fleet Manager as required.

To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

Experience/Skills:

Knowledge:

NVQ Level 3

RTE or ICFM membership is desirable

Essential fleet legal and Safe Operation with Compliance knowledge background and experience

Good communication skills

Willingness to demonstrate a positive and can-do attitude

Basic vehicle maintenance

Experience:

Substantial experience of managing a large and diverse fleet of vehicles

A strong and proven track record of Administration tasks and policies, in both personal delivery and delegation when appropriate

Background in vehicle engineering is an advantage, but not essential.

To support integrity and commitment to the role

Ability to demonstrate, and confidence to introduce new incentives to enhance current administrative procedures

Previous experience of service improvement, organisational change and possessing the ability to influence at a senior level.

Key Skills:

Demonstrate comprehensive knowledge and experience of Microsoft office packages, and willingness to undertake in-training to role specific packages such as transport computer management systems

Able to adapt in an ever changing environment and to assist in the making of this role their own, within the parameters of responsibility.

Demonstrate with a proven track record, the ability to communicate clearly, concisely and effectively, with experience of developing internal and external relationships with partners to achieve close working relationships.

Experience of working to deadlines and targets, evidencing the ability to achieve results through effective planning and organising of your own and others work.

We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.

You will be required as part of Warwickshire Police recruitment process to successfully complete vetting and credit checks.